Oasis Association seeks to appoint an HR Coordinator to be based in Claremont, Cape Town.

1. Recruitment & Selection

• Coordinate entire recruitment processes
  • advertising
  • screening
  • initial interviews
  • reference checking
  • onboarding

2. New Employee Administration & Onboarding

• Ensure preparation and completion of all the following documents:
  • Employment contracts
  • Job descriptions
  • Confidentiality agreements
  • Compile and maintain complete employee files - Copies of ID, qualifications, references, banking details, etc.
• Coordinate the onboarding process, including induction scheduling and orientation materials
• Ensure all documentation is signed and filed
• Liaise with payroll to ensure accurate and timely inclusion of new employees

3. Employee Termination & Exit Management

• Manage all termination processes (resignations, dismissals, retrenchments, end of contracts) in line with the Labour Relations Act and some exit interviews
• Prepare and issue termination documentation, including notices and certificates of service
• Liaise with payroll to ensure accurate final payments

4. Employee Relations

• Provide guidance on disciplinary processes, grievances, and conflict resolution
• Support line managers in handling staff matters in line with organisational policy

5. Compliance & Labour Legislation

• Ensure adherence to South African labour laws, including the Basic Conditions of Employment Act, Labour Relations Act, etc
• Support management implementation of HR policies and procedures

6. Training & Development

• Coordinate staff training and development initiatives
• Assist with performance management processes
• Identify skills gaps and support capacity-building efforts

7. Workmen’s Compensation (WCA) Claims Procedures

• Manage workplace injury and illness claims in line with the Compensation for Occupational
• Injuries and Diseases Act (COIDA)
• Ensure all incidents are reported, recorded timeously
• Submit required documentation to the Compensation Fund and monitor claim progress
• Maintain accurate records of Injuries on Duty (IOD)

8. Management of Leave

• Supervise capturing of all related data
• Identify trends and report to managers
• Support managers where counselling by manager has failed to achieve results
• Verify sick leave certificates where necessary
• Refer incapacity issues to HR Manager

9. Any other requests

Requirements

• A relevant HR qualification with a minimum of 3 years of proven experience
• Proficiency in MS Office (Word, PowerPoint, and Excel)
• An understanding of local labor legislation (e.g., the BCEA and LRA in South Africa) and HR policies.